Expense Management

Accurate expenses are vital to our billing to our clients – we once lost £40k by billing expenses far too late.

Managing Partner, international consulting firm

Paying your employees’ business expenses often throws up more problems than you think. According to recent research, it can take up to an hour of your employee’s time just to fill in an expense form, and the process itself can cost your business up to €50 per claim.

Indeed, without rigorous checks in place, you are open to error, and at worst, expense fraud. What’s more, without a system that ensures prompt payment, employees can become demotivated and can lose confidence in your business’s capability to get the basics right.

Ceridian Ireland’s Expense Management solution makes it quick and easy for your people to submit their expenses, and greatly reduces the time it takes to pay them back. Equally, we can prove a significant reduction in costs – in some cases, up to 60%.

Using a Self Service portal, you can set business rules that automatically flag anomalies or breaches of policy. A workflow process allows for approval by the line manager, who can then check the claim and approve or reject it. The system also provides a range of reports showing trends of expense submissions per employee.

We felt Ceridian Expense Management was the only solution that would streamline the expenses claims process and give us the level of control we needed over our costs.

Finance Director, Fashion business

Expense Management KnowHow

We know that you want to focus on activities that add value to your organisation. Handling expenses is not one of them, which is why we’ve taken the pain out of the process by providing a standard solution that requires almost no customisation whatsoever. Your HR policies dictate how the system works, and it’s as user-friendly as possible so that employees can submit their claims rapidly.

In fact, we’re saving ourselves €65,000 a year by using our own expense system.

The benefits

For finance

  • no more paper processing and storage
  • improved control and audit of expenses
  • highlighting inconsistencies with policy compliance
  • enhanced reporting & analysis
  • improved control of VAT recovery
  • improved level of service to employees in terms of speed and accuracy

For HR

  • Increased employee satisfaction
  • Time freed up for value-add activities

For your employees

  • Quicker reimbursement of expenses
  • Greater visibility of the reimbursement process
  • User-friendly interface
  • 24/7 access through secure online portal for expenses submission

Contact us online today or call our team on 1890 729 765

© Ceridian Corporation 2012